SOUTHLAKE
CITY COUNCIL
REGULAR CITY COUNCIL MEETING
TOWN HALL, 1400 MAIN STREET
SOUTHLAKE, TEXAS
MINUTES
JUNE 5, 2001
COUNCILMEMBERS PRESENT: Mayor Rick Stacy;
Mayor Pro Tem W. Ralph Evans. Members: Greg Standerfer, Rex
Potter, and Tom Stephen.
COUNCILMEMBERS ABSENT: Deputy Mayor Pro Tem
Patsy DuPre and Councilmember Keith Shankland.
CITY STAFF PRESENT: City Manager Billy
Campbell; Assistant City Manager Shana Yelverton; Assistant to the
City Manager John Eaglen; Director of Planning Bruce Payne; Senior
Planner Dennis Killough; Director of Economic Development Greg
Last; Director of Finance Sharen Elam; Deputy Director of Public
Safety Marlin Price; Director of Public Works Pedram Farahnak;
Senior Engineer Charlie Thomas; Engineer Mike Hutchison; Assistant
to the Director of Public Works Valerie Bradley; City Attorney E.
Allen Taylor Jr., and City Secretary Sandra L. LeGrand.
WORK SESSION: The Work Session was called
to order at 5:40 p.m. During the work session, Councilmembers and
City staff discussed items on the agenda. The work session is
audio and videotape recorded for future reference. Copies are
available from the Office of the City Secretary.
During the work session it was determined that
Agenda Items #8-C, #8-D, #8-E, #8-F, #8-G, #9-A, and #9B would be
added to the consent agenda. Regarding Item #5-F, it was
determined that the July 3, Regular City Council meeting would be
cancelled, however, if it becomes necessary for a meeting to be
held, a meeting would be scheduled.
Discussions were held regarding Agenda Item
#8-A, ZA 01-004, Plat Showing for Lots 12, 13, and 14, O.W.
Knight No. 899 Addition, and whether or not the road would be
used as a cut-through to the subdivision. Councilmember Potter
indicated that he does not want to see the road connected
at this time.
Discussion was held regarding Agenda Item
#10-A, Reconsideration of the contract for professional
services with Brinkley Sargent Architects for the Recreation
Center. Director of Community Serviced Kevin Hugman answered
questions of Council regarding this issue.
The work session ended at 6:20 p.m.
REGULAR CITY COUNCIL MEETING
Agenda Item #1, Call To Order
Mayor Rick Stacy called the Regular City
Council meeting to order at 6:21 p.m. City Council meetings are
video and audio recorded for future reference and copies are
available upon request from the Office of the City Secretary.
Agenda Item #2-A, Executive Session
Mayor Rick Stacy advised the audience that the
City Council would be going into Executive Session pursuant to the
Texas Government Code, Sections 551.071, 551.072, 551.073,
551.074, 551.086, to seek legal advise from the City Attorney; to
deliberate regarding real property matters; to deliberate
regarding a prospective gift; to deliberate regarding personnel
matters; to deliberate regarding security devices, and/or to
deliberate regarding economic development negotiations.
Council adjourned into executive session at 6:21
p.m.
Council returned to the council table at 7:20
p.m.
Agenda Item #2-B, Action Necessary/Executive
Session
Motion was made to move forward with the street
failure lawsuit as discussed in executive session.
Motion: Standerfer
Second: Evans
Ayes: Standerfer, Evans, Potter, Stephen, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #3, Invocation
Coy Quesenbury, Lonesome Dove Baptist Church,
gave the invocation. Following the invocation, Council and the
audience gave the pledge of allegiance to the flag.
Agenda Item #4-A, Mayor’s Report
During the Mayor’s Report, Mayor Stacy made the
following announcements:
Mayor Stacy presented a proclamation to Sherri
Whitt, the Volunteer of the Year for Southlake for 2000. Ms. Whitt
was honored on May 17 at the Annual United Way Volunteer of the
Year Program in Fort Worth. Ms. Whitt commented that she would
chair the "Art in the Square" event for 2002. She noted
that this is a very important event for the City of Southlake, as
it will benefit all areas of the City.
Agenda Item #4-B, City Manager’s Report
City Manager Billy Campbell announced that
Southlake has received a check from the Texas Department of Parks
and Wildlife toward a $250,000 possible reimbursement on Bob Jones
Park Projects. The Amphitheatre and second pond are both complete
and we are continuing work on the bathrooms and concession stand.
It is exciting to see this new park and lots of people are already
using it.
Campbell also announced that Beck Construction
Company has received the Golden Trawl Award for masonry on the
Town Hall building. It is nice that we are still receiving awards
in this area.
Agenda item #4-C, SPIN Report
Tim Miller, Representative from SPIN #6, 2509
Rolling Lane, Southlake. Mr. Miller also noted the Citywide SPIN
meeting, which will be held on June 6. He stated major concerns
within his SPIN area include the traffic flow of F.M.1709 and the
congestion at the left turn lanes. Mr. Miller stated the Kimball
Square renovation {Dan Matise owner} is looking good and will be a
big improvement to the area. He stated he spoke with the Director
of Public Works this evening regarding the road condition in the
SPIN #6 area and those issues will be worked out.
Agenda Item $#4-D, Library Board Report
Karen Cienki, Library Board member, 803 Shadow
Creek Court, Southlake. Ms. Cienki gave the library board report
noting that a youth services librarian and a technical librarian
is now on staff. She stated the youth furniture has arrived, and
the computers have been delivered and unpacked. Epitech will be
coming to train staff in the near future. During the last Library
Board meeting, they started the budget process and the board is
very anxious to start working with the Council on the budget.
Things are moving along as planned toward the opening of the
library.
Agenda Item #5, Consent Agenda
Mayor Rick Stacy informed the audience that the
consent agenda items are considered by one vote. He stated if
anyone has a request for an item not to be considered during the
consent agenda segment, the item would be deleted from the consent
agenda and considered separately with the regular agenda. He read
the consent agenda items for the meeting into the record as
follows:
5-A. Approval of minutes of the Regular City
Council meeting held May 15, 2001, and the Special City Council
meeting held May 22, 2001.
The Minutes of the meetings noted above were
approved as presented.
5-B. Award of bid to SRO General
Contracting, Inc., for the construction of concrete pavement
replacement in the Timberlake, Southview, and Myers Meadow
Additions.
The Council approved pavement replacement
projects in the FY 2000-2001 CIP Budget for various locations.
Staff has identified areas in need of replacement in Timberlake,
Southview, and Myers Meadows subdivisions, and has entered into a
professional services agreement with Cheatham & Associates to
prepare the contract documents. The exact locations are identified
in the project maps. The contract time for completion of the work
is 45 calendar days. Bids were received on May 22, 2001. Seven
bids were received, with SRO General Contractors being the low
bidder in the amount of $180,000 and in addition allocate 25% of
construction amount ($45,000) for additional pavement replacement
or unanticipated project contingencies.
5-C. Award of bid to Hi-Tech Signals, Inc.
for ten-school zone solar powered flashing beacons.
Funds were appropriated in FY 2000-2001 CIP
Budget for the purchase of "10" solar powered flashing
beacons for school zones. Six will be available for the two new
schools opening this fall, two for the Carroll Middle School and
also one to replace the one that has been damaged by an accident.
Bids were received on May 8, 2001. Four bids were received, with
Hi-Tech Signals, Inc. being the low bidder at $26,500. This bid
amount is within the $30,000 allocated in the CIP budget.
5-D. Award of bid to SRO General
Contracting, Inc. for the construction of TMB intersection
improvements to South Carroll Avenue at F.M. 1709 and Brumlow
Avenue at State Highway 26.
Voters approved the two referenced intersection
improvements as part of the Traffic Management Bond Program (TMB)
in May 1999. These two intersections were selected to become the
next two TMB projects to complete based on the severity of delay
experienced by motorists. Staff decided to bid both intersections
as one project in an effort to make the project more attractive to
contractors. Bids were received in April 2001 and the Council
rejected the bid as it was significantly over the budged amount.
The second time, five (5) bids were received, with SRO General
Contracting, Inc. being the low bidder at $1, 617,000. Staff
recommends that the bid be awarded to SRO General Contracting,
Inc. in the amount of $1,617,000, that a 6% contingency of $97,020
be approved for unanticipated construction related items, and the
funding for the railroad signal in the amount of $281,968.87 be
approved for a total budget of $1,995,988.87.
5-E. Approve the Professional Services
Agreement with Halff Associates for the design of Johnson Road
Rehabilitation project from Pearson Lane to Randol Mill Avenue.
On February 20, 2001, the City Council approved
the conceptual design of Johnson Road from several alternatives
that were researched and presented by Halff Associates. The
alternative selected involved the rehabilitation of existing
two-lane roadway, and providing left turn lanes at the
intersection of Pearson Lane and Randol Mill. The original
agreement with Halff Associates was to provide a tree and
right-of-way survey and a schematic design of several alternatives
in which the city could select the most appropriate design. This
preliminary work has been performed because of the sensitive
conditions surrounding the Johnson Road corridor, primarily the
presence of many trees located very close to the existing
pavement. The agreement is for the completion of the design and
preparation of plans and specifications, including, street,
drainage, water, and sanitary sewer improvements. The time frame
for completion of the design allows for an estimated bid award of
the construction project of mid January 2002. Compensation of
these services totals $153,500 and is funded from each of the
project line items in the FY 2000-2001 CIP Budget.
5-F. Cancellation or rescheduling of the
July 3, 2001 City Council meeting
Several meetings ago, it was brought to Council
attention that July 3 is a Regular City Council meeting date and
at the same time, Southlake Town Square will be holding the annual
July 4th celebration on July 3. Council was asked to
think about whether or not they wish to cancel the July 3 meeting
all together or reschedule the meeting for a different date. A
decision is needed by the City Council as preparation will need to
be made if the meeting date is to be changed or canceled all
together i.e. publication of public hearing, etc. According to the
Home Rule Charter of the City of Southlake in Section 2.09,
meetings of the City Council, it states when the City Council will
meet and outlines the condition of-- "unless the dates fall
on a regularly observed City holiday." "Cancel or move a
regular meeting to another day by posting 72-hour notice in
accordance with the Texas Open Meetings act, giving notice of
either action."
8-C. ZA 01-028, Plat Revision for Lot 5-R,
Block 3, Coventry Manor
ZA 01-028, Plat Revision for Lot 5-R, Block 3,
Coventry Manor, on property legally described as Lot 5, Block 3,
Coventry Manor, and Tract 2C1A, T.M. Hood Survey, Abstract No.
706. This site is located on the east side of Suffolk Court,
approximately 700’ north of Turnberry Lane. The purpose of this
request is to combine a one-acre unplatted tract of land with an
existing platted lot in the Coventry Manor RPUD.
8-D. Ordinance No. 480-369, 1st
Reading, (ZA 01-038) Rezoning on property legally described as
Tract 2C1A, T.M. Hood Survey, Abstract No. 706 and being one acre.
This site is located on the east side of
Suffolk Court, approximately 700’ north of Turnberry Lane. The
purpose of this request is to place the uses and regulations for
the Coventry Manor Planned Unit Development on the property so
that the applicant can combine this tract with an existing lot in
Coventry Manor by Plat Revision.
8-E. Ordinance No. 480-367, 1st
Reading, (ZA 01-047) Rezoning on property legally described as
Tract 2C1, T.M. Hood Survey, Abstract No. 706, and being 1.3
acres.
This site is located at 1310 North Shady Oaks
on the east side of North Shady Oaks approximately 680’ north of
Turnberry Lane. The purpose of this request is to place Single
Family Residential district uses and regulations on the property.
Staff has approved a single lot plat on the property subject to
the requested change of zoning. The Planning and Zoning Commission
recommended approval (7-0).
8-F. Ordinance No. 480-368, 1st
Reading (ZA 01-039), Rezoning and Site Plan for Secure Source,
Inc., on property legally described as Tract 1E1 and 1E2A, in the
John Childress Survey, Abstract No. 53, and being 2.957 acres.
At the request of the applicant, this item is
tabled to the July 17, 2001 Regular City Council meeting.
8-G. ZA 01-045, Plat Revision for Lots
3R1R-1, 3R1R-2, 3R1R-3, 3R1R-4, 3R1R-5 and 3R1R, Block 1, Timarron
Golf Course on property legally described as Lot 3R1 and 3R2,
Block 1 Timarron Golf Course.
This site is located on the south side of Byron
Nelson Parkway in the 1400 Block, approximately 400’ east of
Fairwood Court. The purpose of this request is to subdivide Lot
3R1 into four residential lots and one common lot. The City
Council recently approved a development plan for the residential
proposal. This plat is in compliance with that approval.
9-A. Resolution No. 01-035, Appointment of
Municipal Court Judge.
This item was tabled, as a complete City
Council was not present for the meeting.
9-B. Resolution No. 01-036, Appointment to
the Crime Control and Prevention District to fill the unexpired
term of Peter Gaal.
This item was tabled, as a complete City
Council was not present for the meeting.
Motion was made to approve the consent agenda
as follows: Agenda Item #5-A, #5-B, tabling to June 19, 2001 City
Council meeting; #5-C; #5-D; #5-E; #5-F, canceling the July 3,
2001 City Council meeting; Item #8-C, #8-D, #8-E; #8-F, tabling to
July 17, 2001 at the request of the applicant; Items #9-A, and
#9-B, tabling.
Motion: Standerfer
Second: Evans
Ayes: Standerfer, Potter, Stephen, Evans, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #6, Public Forum
Kenneth Horne, 1215 Ashmore Court, Southlake.
Mr. Horne stated he had several issues with newspaper articles he
recently read, including: statements made regarding appointments
to boards and commissions, statements made regarding length of
time spent on each agenda item, and limiting the time of people
who want to come before the City Council to speak on an issue.
Councilmember Greg Standerfer.
Councilmember Greg Standerfer spoke about the comments he has
received from residents regarding the poor quality of the sound
equipment in the City Council meetings as they appear on the Cable
Television channel.
Agenda Item #7-A, ZA 01-052, Revised Site Plan
on Bicentennial Park
ZA 01-052, Revised Site Plan on Bicentennial
Park, on property legally described as Lot 2R2, L.B.G. Hall No.
686 Addition. Current zoning is "S-P-1" Detailed Site
Plan District with "CS" Community Service District uses.
Senior Planner Dennis Killough presented ZA
01-052, stating the purpose of this revised site plan is to obtain
approval required to construct shade structures over the spectator
seating at several of the youth baseball fields in Bicentennial
Park. As a matter of history, he noted the activities on this
property include:
-
Youth baseball fields constructed as part of
Bicentennial Park construction in 1994
-
Park Master Plans approved in 1996 and 2001
(update) showing fields at current location
-
Site Plan for Bicentennial Park approved by
Council in June of 2000
-
Park Board recommended SPDC approval of
Southlake Baseball Association (SBA) request for $65,000
matching funds request to build shade structures on January 8,
2001
-
SPDC approved matching funds on January 22,
2001
Mr. Killough stated review of this application
is limited to the proposed shade structures. There are no other
changes to the approved site plan. The plans meet all requirements
of applicable city ordinances. There are no remaining plan review
comments regarding this request.
PUBLIC HEARING: No comments were made
during the public hearing.Motion was made to approve ZA 01-052,
Revised Site Plan on Bicentennial Park property.
Motion: Standerfer
Second: Evans
Ayes: Standerfer, Evans, Potter, Stephen, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #7-B, Award of bid to Sun Ports
International for Shade Structures
Director of Community Services Kevin Hugman
stated, as previously approved by SPDC through a matching funds
request from the Southlake Baseball Association, this project
involved the design, purchase, and installation of bleacher shade
structures on Bicentennial Park baseball fields #4, #5, #6, #7,
#8, #9 and #10. The shade structures would consist of a powder
coated pole support structure covered with a UV shade fabric. The
fabric will be similar to that used on the existing shade
structures at the Bob Jones Park soccer fields and the Southlake
Tennis Center. The recommended fabric colors of burgundy and
forest green will match the existing dugout shade covers.
The proposed shade structures were estimated to
cost $130,000 and would provide much needed relief from the summer
sun for numerous spectators, players, coaches, and officials. The
construction timeline, should the project be approved, would
provide for an estimated completion date of July 2001. The City
received and opened one bid on April 17, 2001 in accordance with
state bidding procedures. The bid of the project was submitted by
Sun Ports International in the amount of $133,735, slightly over
the approved budget of $130,000. Staff met with Sun Ports
International and developed a reduced scope of work that would
bring the project within budget while maintaining the integrity of
the project. Essentially, with the implementation of Change Order
No.1, the shade structures for fields #8 and #9 would be reduced
in size. The shade structures would still cover all of the seating
area but would be reduced in size over the pedestrian plaza by
approximately 1,178 square feet.
Matching funds in the amount of $65,000 (total
project budget $130,000) have been approved as part of the FY
2000-01 SPDC Matching Funds Program. Change Order No. 1 would
reduce the scope of the contract by $12,000 from $133,735 to
$121,735. In addition, project construction contingency in the
amount of $8,000 (6.5% of the project) is requested to cover
unforeseen costs arising from the project, as well as the purchase
and installation of SPDC recognition plaque.
Motion was made to approve awarding the bid to
Sun Ports International and approval of Change Order No. 1 as
noted above.
Motion: Stephen
Second: Evans
Ayes: Stephen, Evans, Standerfer, Potter, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #7-C, Resolution No. 01-040 (ZA
01-006), Specific Use Permit
Resolution No. 01-040 (ZA 01-006), Specific Use
Permit to allow an additional antenna on an existing
telecommunication tower per Zoning Ordinance No. 480, Section 45.1
(38) and Section 45.8, on property described as Lot 1R, Block B,
North Davis Business Park, being 0.757 acres. A concept plan will
be considered with this request.
Senior Planner Dennis Killough presented this
agenda item stating the property is located at 2105 Greenwood
Drive, located on the south side of Greenwood Drive, approximately
60’ north of Greenbrier Drive in the North Davis Business Park.
Mr. Killough gave some history of the project, including:
-
March 18, 1986, City Council passed and
approved Ordinance No. 324, annexing North Davis Business park
into the City of Southlake
-
February 4, 1986, final plat for the
industrial park was approved while in the City’s
extraterritorial jurisdiction
-
July 7, 1992, City Council approved a concept
plan for an office/warehouse
-
May 17, 1994, City Council approved rezoning
to "S-P-1" Detailed Site Plan District to allow
"I-1" uses with outside storage and an antenna
station and the site plan.
With Site Plan Review Summary No. 2, dated
March 30, 2001, the following variances need council action: (the
variances below relate to the proposed equipment building only).
-
Masonry requirements due to residential
adjacency (Section 43.13 (a)). According to residential
adjacency standards, all facades of applicable buildings shall
meet the masonry requirements as set out in Ordinance No. 557
-
Pitched roof due to residential adjacency
(Section 43.13(a)), residential adjacency standards also state
that structures having a 6,000 square feet or less footprint
shall be constructed with a pitched roof
-
Screening of tower facilities- Tower
facilities shall be enclosed by an eight (8) foot, solid
screening fence or masonry wall or a wrought iron fence with
an eight (8) foot evergreen hedge. The facilities shall be
landscaped with a buffer of plant materials that effectively
screens the view of the tower compound.
PUBLIC HEARING:
Karl Crawley, 500 South Ervay, Suite 112-B,
Dallas, Texas. Mr. Crawley stated he is representing AT &
T Telecommunications Company. He was present to answer questions
of Council.
Mayor Rick Stacy suggested we [Council] needs
to find a way to change the ordinance whereby staff could handle
this type issue and not have the applicant go through all the time
in coming before Council. Councilmember Rex Potter agreed.
Motion was made to approve ZA 01-006, Specific
Use Permit to allow an additional antenna on an existing
telecommunication tower; subject to Concept Plan Review Summary
No. 2, dated March 30, 2001; and further subject to the applicants
agreement to use earth tone colors.
Motion: Standerfer
Second: Stephen
Ayes: Standerfer, Stephen, Evans, Potter, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #8-A, ZA 01-004, Plat Showing for
Lots 12, 13 and 14, O.W. Knight No. 899 Addition.
ZA 01-004, Plat Showing for Lots 12, 13, and
14, O.W. Knight No. 899 Addition, on property legally described as
Tract 5E situated in the Obediah W. Knight Survey, Abstract No.
899, and being approximately 6.1441 acres.
Senior Planner Dennis Killough presented this
Plat Showing noting the property is located at 209 Southlake
Boulevard on the south side of East Southlake Boulevard (F.M.
1709) approximately 1,100’ west of Byron Nelson Parkway. As a
matter of history on this parcel of property the following actions
have been taken:
-
February 3, 1998, City Council approved ZA
97-130, Rezoning on a Concept Plan for French Square Office
Complex.
-
October 6, 1998, City Council approved ZA
98-058, Site Plan for French Square Office Complex.
-
October 6, 1998, City Council approved ZA
98-083, Plat Showing of Lots 12, 13, and 14, O.W. Knight No.
899 Addition. This plat was never filed.
-
January of 2000, City Council decided not to
extend Parkwood Drive from Byron Nelson Parkway to East
Southlake Boulevard.
On May 17, 2001, the Planning and Zoning
Commission approved (7-0) subject to Plat Review Summary No. 2,
dated April 26, 2001. Specifically showing the relocation of the
Parkwood Drive cul-de-sac.
Mr. Killough stated the developer for the
property will build the road and the property is currently under
the same ownership as with the zoning change.
Director of Community Services Kevin Hugman
commented regarding access to and from the senior center.
Councilmember Greg Standerfer stated his issue is not having the
senior center traffic go straight onto F.M. 1709 as it is
dangerous. He feels we should leave access on Byron Nelson Parkway
from the Senior Center.
John Levitt, Civil Works Group, 600 South Main
Street, Suite 300, Rome, Texas. Mr. Levitt stated this is the
last step the developer needs to take before he can apply for a
building permit.
Motion was made to approve ZA 01-004, Plat
Showing subject to the Plat Review Summary No. 3, dated June 1,
2001; noting that Council wants access to the Senior Center and
that the City will maintain the road off of Parkwood Drive.
Motion: Potter
Second: Standerfer
Mayor Stacy asked Mr. Levitt if he wants to
wait for a vote because he will need four affirmative votes in
order for this to pass. Mr. Levitt stated he would find that it
meets all of the requirements of the City. He asked the City
Attorney for an opinion on this issue.
Ayes: Potter, Stephen, Evans, Standerfer, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #8-B, ZA 01-051, Plat Revision for
Lot 1-R, Block 1, City of Southlake Municipal Complex
ZA 01-051, Plat Revision for Lot 1-R, Block 1,
City of Southlake Municipal Complex, on property legally described
as Lot 1 & 2, Block 1, and Parkwood Drive, City of Southlake
Municipal Complex, being 14.569 acres
Senior Planner Dennis Killough stated the
purpose of this request is to abandon a portion of Parkwood Drive.
He noted the property is located on the South end of Southlake
Boulevard, west and adjacent to Byron Nelson Parkway and being
approximately 1,400’ east of South White Chapel Boulevard. To
the south of the property is Timarron, Phase V (Northwood Park).
To the west is the proposed French Square Office Complex.
On May 17, 2001, the Planning and Zoning
Commission approved (7-0) this case subject to the Plat Review
Summary No. 2, dated May 11, 2001.
Director of Community Services Kevin Hugman
stated when asked if it is necessary for Council to act on this
issue tonight, that he does not have a problem and can work with
anything that is desired by council.
Mayor Stacy stated it is better for the City to
keep the right-of-way until the city decides what will be built.
He suggested putting this item on hold.
Councilmember Rex Potter stated he feels it is
setting a bad signal to the property owners to not take a position
on this issue.
Motion was made to table ZA 01-051,
indefinitely.
Motion: Standerfer
Second: Evans
Ayes: Standerfer, Evans, Stephen, Stacy
Nays: Potter
Approved: 4-1 vote
Agenda Item #10_A, Reconsider the contract for
professional services with Brinkley Sargent Architects for the
Recreation Center
Director of Community Services Kevin Hugman
stated this item is before Council again as the Mayor has
requested that the City Council reconsider the professional
services agreement with Brinkley Sargent Architects for design
services for the proposed recreation center. With a new Parks and
Recreation Board in place and given the magnitude of this project,
he would like the new Board to have an opportunity to review and
comment on the project.
After an extensive discussion, motion was made
to not execute the contract that was previously approved by the
City Council in the amount of $550,000. Instead, to execute an
amended contract for the preparation of a concept plan to be used
for the application for the grant with the State of Texas. Also,
we will not do the economic feasibility study at this time. We
will set a cap on the amended concept plan in the amount of
$75,000; subject to an agreement with the architect to offset that
against the final contract as discussed in the amount of $550,000
[we get a credit to that]. Following preparation of the Concept
Plan, it will be returned to Kevin for submission of a grant
application. It will then be returned to the Park Board and SPDC
for action before coming back to the City Council. This all being
subject to the architect having the time to complete the grant
application by the deadline.
Motion: Standerfer
Second: Stephen
Ayes: Standerfer, Stephen, Evans, Potter, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #10-B, Consider revising trail
width for Traffic Management Bond Package 2B, being the hike and
bike trail along the north side of F.M. 1709, from Southridge
Lakes Parkway to Bicentennial Park
Director of Community Services Kevin Hugman
presented this agenda item, noting this trail package is for the
segment of trail between Southridge Lakes Parkway and Bicentennial
Park, on the north side of F.M. 1709. This item is on the agenda
for the City Council to consider reducing the width from eight
feet to six feet. Hugman stated in August 1995, the first Trail
System Master Plan was approved by the City Council, which called
for six-foot trails throughout the City with the exception of
White Chapel, which was to be eight feet. The approved plan did
not delineate which side of the road the trail was to be
constructed, and as development occurred, this became an issue. In
July 1998, a clarification to the Plat was adopted, which
delineated the side of the road that the multi-purpose, off-road
trails were to be constructed. In the area of Southlake Boulevard,
between Peytonville and Carroll, staff recommended the trail along
the south side of F.M. 1709.
The Planning and Zoning Commission recommended
approval of the Plan, but also recommended that at least a
sidewalk be constructed along the north side between Southridge
Lakes Parkway and Bicentennial Park. City Council approved the
clarification, with P & Z recommendation on July 7, 1998.
In May 1999, voters approved three propositions
related to traffic management in a special bond election.
Proposition No. 3 was for "the issuance of $4,730,000 general
obligation bonds for park improvements (hike and bike trails). The
initial cost estimates for this proposal were based on a trail
width of eight feet in keeping with general design guidelines for
multi-purpose trails, and the desire to qualify for state trail
grant funding. Bond election informational materials distributed
to the public referenced the trails as being eight feet in width.
HNTB Architects Engineers Planners were
contracted as the City’s consultant to manage the design and
construction of the improvements in the TMB, including the design
and construction of the hike and bike trails. TMB Package #2B is
the first trail package to have been let for construction, and is
the trail segment from Southridge Lakes Parkway to Bicentennial
Park, on the north side of F.M. 1709. Concerns have arisen
concerning the width of the trails and whether six-foot sidewalks
should be constructed instead of eight-foot trails. Issues have
centered on:
-
Expense of concrete and resulting aesthetics
or visual impact of eight foot versus six foot trails
-
Construction cost differential of eight foot
versus six foot trails
-
Ability to construct eight foot trails within
existing or required right of way, and
-
Any restrictions on ability to meander trails
within this right of way.
This segment of Southlake Boulevard will also
be served by the planned multi-purpose trail on the south side of
F.M. 1709. Therefore, a sidewalk, although not signed as usable
for pedestrians and bicyclists, can still serve to enhance
non-motorized mobility of citizens. It was noted a reduction in
width from 8’ to 6’ would result in an estimated cost savings
of approximately $18,000 in concrete costs.
Mayor Stacy commented that TxDOT does not have
a problem with changing the width of trails from 8’ to 6’.
This would be a cost savings of 25%. He feels we should start at
the elementary schools and work out with the trails.
Councilmember Tom Stephen suggested we reduce
the sidewalks on F.M. 1709 on the north side, and provide
sidewalks on Carlisle and Continental Boulevards by schools and
homes.
Councilmember Greg Standerfer stated the reason
he would do this (reduce the sidewalks on F.M. 1709 on the north
side and provide sidewalks on Carlisle and Continental Boulevards)
is to provide sidewalks by the schools and homes.
City Manager Billy Campbell stated in the grand
scheme of things, the money needs to be used for sidewalks.
Motion was made to approve reducing the width
of the sidewalks on F.M. 1709 from 8’ to 6’ and utilize the
funds saved on other sidewalks.
Motion: Standerfer
Second: Evans
Ayes: Standerfer, Evans, Potter, Stephen, Stacy
Nays: None
Approved: 5-0 vote
Agenda Item #12, Adjournment
Mayor Rick Stacy adjourned the Regular City
Council meeting of June 5, 2001 at 9:30 p.m.
ATTEST: Mayor Rick Stacy
Sandra L. LeGrand
City Secretary
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